Gmail has been all the buzz lately, as senders all over the world feel the impact of their ever evolving, highly dynamic, and industry-leading filtering methodologies. We may never know the full scope of Gmail’s precise algorithms. If we did, we would design our email programs to appease those filters, driving high inbox placement, and gaining conversions. Even without knowing Gmail’s precise algorithm, there is still plenty you can act on. If you are a sender, experiencing issues at Gmail, take a step back and make sure you are truly following best practices and leveraging the data Gmail offers you via their postmaster tool. Most of those best practices can be found here, in the recent blog Are You Having Problems Delivering to Gmail? You’re Not Alone.
A client I have the privilege of working with has a global footprint, which means they manage and send from a number of IP addresses and domains. Managing their multiple addresses and subscribers lists is already a tough challenge, adding to that, they also need to ensure that each of their lists and addresses are correctly configured to pass the different filters of each mailbox provider they send to! Who has time for all that?! Luckily, these metrics are consistently assessed and surfaced through Return Path’s tools like Reputation Monitor, Certification, and Inbox Insight. Beyond that, there are mailbox provider tools like Gmail Postmaster, that offer IP address and domain level reporting. Below is a story of how this client and I used Gmail’s postmaster tool to uncover hidden issues in their program and how they are using what we uncovered to drive change and improve deliverability.
Path to Resolution: Identify, Review, and Implement
The deliverability issue was first surfaced on one sending domain. There were high’s and low’s with Gmail Inbox Placement, with no change to sending practices, list acquisition, etc. We initially analyzed data points using their email service provider and our tools. We looked at complaints and engagement (opens, clicks, unsubscribes) to determine if this was simply driven by engagement level filtering or something else. Everything looked normal.
Our next step was to look at Gmail’s postmaster tool to see what we could decipher from there. Initially, we checked IP address reputation, domain reputation, and complaints. The status looked solid across the board—Green/positive IP address and domain reputation:
Net up, we identified reporting issues for authentication enabling us to make a clear connection to performance issues. What we found was a rollercoaster ride of success and failures rates for SPF and DMARC. Authenticating properly is one of the first and most crucial steps to making sure you are making it to the inbox. When those elements aren’t happening, you can expect deliverability issues. After running several internal checks, the client determined SPF was set up correctly. So why the failures?
Wayne received his Bachelor of Science in Applied Science from Kingston University.
Helen received her BA (Honours) Business studies degree from Nottingham Trent University.
Tunc holds a Bachelor of Computer Science from Macquarie University.
Cecilia has Bachelor of Economy with an MBA for Business and Technology Management
Kevin received his Bachelors from Bentley University in Waltham MA.
Greg has BSBAs in Economics, Finance and Real Estate from University of Denver and an MBA from Dartmouth’s Tuck School of Business.
As Senior Vice President of Marketing, Kate leads all of Validity’s marketing efforts.
Kate holds a Bachelor’s degree in Spanish Language and Literature from Regis College.
Eduardo has practiced law for more than 20 years in both corporate and law firm environments. Eduardo has broad legal experience in SaaS commercial transactions, risk management, M&A, due diligence, entity and product integrations, intellectual property, data privacy, regulatory compliance, and corporate governance.
Eduardo has an LL.M. in Securities and Financial Regulation from Georgetown University Law Center, a J.D. from the University of Pittsburgh School of Law, and a B.A. from the University of Dallas.